Minutes of February 4, 2002
Board of Directors Meeting
Algonquin Regional High School
The meeting began at 7:14 p.m.
Board Members Present: Bob Kody, Darrell Lemmerman, Brian Lanciault, Mike Proctor, Kim Miller, Mike Turpin, Angela Rose, Len Spencer, Joan Clowes, Don Miller, Janine Colleran
Board Member Absent: John Courtney, Carol Sexton, Ian Wallace.
Guest: Joe Hamilton
Minutes: Mike Turpin moved that the minutes for the meeting of January 7, 2002 be accepted. Len Spencer seconded the motion. All in favor.
Secretary’s Report: Kim stated that we have Kidsafe forms on file to hand out at the coach’s meeting and that she will look into the MYSA registration process.
League Updates
Assabet: Kris Eberlin reviewed number of teams submitted to Assabet for spring and reviewed the minutes of the last Assabet board meeting he attended. Kris noted a couple of changes in the numbers for Northboro in the Assabet league. Kris noted that the Assabet board meeting is Feb. 11th at 7:30 at Berlin town hall if anyone is interested.
Bob Solis’ U8G team has been approved to move into U10G, division 5, Assabet for spring 2002.
The Assabet league is looking to change game day field assignments to set time slots and field. The process will change to a “call home team coach” the week of the game to find out time and locations. Gives towns more flexibility if space is an issue.
Concerns were raised that Northboro fields most age groups of Assabet and that the Northboro teams end up playing each other a lot and having to play 8v8 games with a team of 16 or 17 players. It was suggested that Assabet look into merging with Nashoba and creating a North and South Nashoba league. Brian recommended that Kris talk with the Assabet board and for Assabet to take an exploratory step to see if Nashoba is interested. Kris needs a statement from NYSA as to what we need to see happen to keep Northboro tied to the Assabet league and will approach the board with our concerns and suggestions.
Assabet roster freeze date February 25, 2002.
Nashoba: Darrell Lemmerman reported he is working on the rosters and passcards.
Treasurer’s Report: Brian Lanciault reviewed transaction report and the breakdown of the budget. Bank account in good standing. More registrations coming in and expecting minimal expenses in near future. Kim motioned to accept the report. Joan seconded the motion. All in favor.
Registrar’s Report: Janine reported that registration process is moving along well. A discussion was held regarding whether a 4 year old turning 5 in May can register for Spring 2002, U6. Cutoff date is April 15th. Players must be 5 by then to register. It was decided to stay with the date and not allow the 4-year-old to register.
Coach Coordinator’s Report: Angela reported that she sent out an email regarding the coaching clinics. She will send a second email to make sure everyone knows about the clinics. Coachs clinics are mandatory. The first hour will be a demo clinic with a team and MYSA will run it. Last ½ hour will be Q & A.
Buying MLS age appropriate coaching books at $12/each for the coach’s was discussed and it was approved by the board to do so.
Travel Team Coordinator’s Report: Don reported that he is finishing up the changes in travel team rosters particularly the boy’s U12 teams.
Don discussed travel team tryouts and whether we wanted to bring outsiders in to run the tryouts while the NYSA members did the grading of all player trying out. MLS has offered to help as part of the camp agreement. It was decided that we would do this for U10 tryouts and see if we want to expand to other age groups next year.
Don reported that the coach evaluation questionnaires are being sent out. NYSA will use comments made on questionnaires to assist in coach selection process. Applications for travel team coach’s are being mailed earlier this year to give more time to the selection process.
Eric Preusse, BU14B, is moving at end of year and will be away during the week a lot in the spring. Don asked the board if there was a desire to find a new coach. Board decided to let Eric and Don decide whether to get another coach involved or not and what was best for the team.
Referee Coordinator’s Report: Len requested an increase in referee allowance for uniform as the cost of uniforms has increased. Len will research and report details back to the board for a future vote. Len reported that field scheduling was going well. Ian would handle practice times and Len would schedule games in coordination with referee schedules. This division of the responsibilities needs to be made clear to coaches at the coach’s meeting March 28th.
Len reported that one referee did not get re-certified. Therefore, we are unable to get liability policy on this referee and he cannot assign games to this referee for Assabet or Nashoba. Len wanted to know if the board would approve this referee working U8 games. Board decided to leave it to Len’s discretion.
Field Maintenance Coordinator’s Report: No new business was reported.
Field Scheduling Coordinator’s Report: No new business was reported.
Fundraiser Report: Joan Clowes suggested that we bring the new NYSA kit to the coach’s clinics and the coach’s meeting to start marketing it. Joan and Carol Sexton will be the new MLS camp coordinators for summer 2002.
Equipment Coordinator’s Report: Mike reported that he has no new business.
New Business: Joe Hamilton made a presentation to the board regarding the town’s plan to purchase property on Colburn Street. According to Mr. Hamilton, the town of Northboro intends to convert the property into a recreational area and leave the undeveloped area as open space. Joe asked the board if it would support the town’s plan with some level of financial assistance. The board agreed to discuss this topic and report back to Mr. Hamilton.
The field maintenance proposals were discussed and Bob reviewed three different quotes for the Rt. 135 fields. After discussing the proposals, Mike Turpin motioned to approve 15K for the year for field repair and maintenance. Mike Proctor and Angela Rose seconded the motion. All in favor.
Bob discussed that the Rec. Dept. will be charging user fees per player for field use next year. This may have to be included in next year’s registration fees. A fee of $10/player per season is expected to be charged by the Rec. Dept. This may change though.
Bob reported that the goalie clinics at Teamwork’s are full and expected to start next week. Numbers are good.
Brian reported that the applications for the two current NYSA scholarships, Gregorzyk and Cormier, need to go out and approved by May. Scholarship night at the high school is May 20th at 7:00pm. A volunteer is needed to present the award. It was suggested that Tom Sartori be the presenter and this will be explored.
A discussion was held regarding the proposed new Joe Cummings Scholarship. Brian motioned to add the NYSA Joe Cummings Scholarship for $500.00 to the ones being awarded to a senior by NYSA. This would be for any female/male student athlete. Mike Turpin seconded the motion. All in favor.
Kim motioned to adjourn the meeting. Bob seconded the motion. All in favor.
Meeting adjourned at 10.35 p.m.
Kim Miller
Secretary