Minutes of January 7, 2002
Board of Directors Meeting
Algonquin Regional High School
The meeting began at 7:17 p.m.
Board Members Present: Bob Kody, Darrell Lemmerman, Brian Lanciault, Mike Proctor, Kim Miller, Mike Turpin, Angela Rose, Len Spencer, Ian Wallace, Joan Clowes, Don Miller, John Courtney, Carol Sexton.
Board Member Absent: Janine Colleran.
Guest: Joe Cummings, Boston Breakers and Paul, MLS.
Minutes: Joan Clowes moved that the minutes for the meeting of December 3, 2001 be accepted. Carol Sexton seconded the motion. All in favor.
Secretary’s Report: Kim handed out copies of NYSA by-laws and copies of board members names and addresses list. Discussed dates for draft night and coach’s meeting. Draft night will be the week of March 11th and coach’s meeting will most likely be March 28th. Bob Kody was waiting to hear back from Dean Conway who will be speaking at the coach’s meeting to see if he can make March 28th.
Bob also mentioned the following dates to be noted for meetings in March:
- March 25th, Nashoba League Meeting U10
- March 26th, Nashoba League Meeting U12-19
- March 27th, Referee’s Meeting
League Updates
Assabet: No Assabet report
Nashoba: Darrell Lemmerman reported January 20th is league registration freeze date. Final team registration must be done by this date therefore the number of spring teams for U16 and U18 must be decided. Almost all teams settled at this point. Feb 24th is roster/pass card meeting. Darrell will call all coaches to remind them of this date. Darrell will check which teams need passcards.
Coach’s for new teams need to be approved by board. New teams known at this point are U16B Eric Preusse-Nashoba Cup, U18B Ernie Sanborn-MTOC, U18G Barrett McIntyre-MTOC. Darrell motioned to approve coaches. Len seconded motion. All in favor.
Issue of late fees to be assessed to U16/U18 players registering for spring discussed. Precedent has been to waive late registration fees for these age groups for spring play. Board decided to continue practice of not assessing late registration fees for these teams.
Bob Frazitta requested that his girls be able to wear t-shirts bought by them instead of Northboro uniforms for spring games. It was determined that we have enough Northboro uniforms to outfit older teams. The board decided that all older teams need to wear the Northboro uniform. No t-shirts.
Treasurer’s Report:
Brian Lanciault distributed the report for December 2001. Brian reported that
the account has sufficient funds. Brian confirmed name of person to mail check
to for the Algonquin Booster donation and gave check to Joan to deliver. Brian
reviewed funds received and expenses associated with the skills clinics at Teamworks.
Registration fees still coming in.
Discussion on what reports are necessary for Brian to generate. He will continue to track fundraisers in detail and will continue with the Income/Expense report but more in summary form.
Discussion on who paid bill for irrigation blow out of Rt 135 fields and Brian stated he will check to make sure it was not paid twice, once by NYSA and once by the town.
Kim motioned to accept the treasurer’s report. Joan seconded it. All in favor.
Registrar’s Report: John Courtney reported that the numbers for U6-U8 were down for both boys and girls. He and Janine have identified those players who have not registered yet. It was determined that first the coaches need to be called to confirm that they are still coaching in the spring. Then calls will be made to the coaches regarding the players who have not signed up yet. Would like to start determining teams by the week of March 11th. Draft nights for U6/U8 tentatively March 12th and for U12/U14 March 13th. Reviewed upper age group numbers, which are down as well at this point.
John reported that a few new coaches have signed up for spring. We, as an organization, need to get them involved as soon as possible. Also noted was the need to get parents from U6 and U8 more involved for future.
Angela suggested that we have an option of signing up for fall and spring seasons in the fall but some thought that may be too confusing. John will take to Kevin Mader to discuss working with the database to make the process more efficient and perhaps being able to offer both annual and semi-annual registration.
Coach Coordinator’s Report: Angela reported she is talking with MYSA to do clinics at Teamworks during the open time that we have booked. Discussed guidelines for coach’s curriculum for age groups to help coaches teach age appropriate skills. Would like to develop objectives and goals of accomplishments for each coach to follow depending on age of players. Angela will continue to follow up and implement this idea.
Discussion of mandatory coaching clinics for all coaches pre-season was held. It was suggested that we do it at night at Teamworks so more coaches can attend and follow with refreshments.
Angela will explore running an E and F license course for the coaches.
Travel Team Coordinator’s Report:Don reported no movement in travel teams so far. Things going well. A discussion was held on sending out questionnaires for parent’s feedback on coaches to assist in the selection of travel team coaches. Need to target U8’s because they are going to be U10 following year.
Don reported that January 15th was the drop deadline and February 1st was the add deadline for travel teams.
Referee Coordinator’s Report: Len reported that the referee availability forms were to be sent soon. There are six new referees. A referee course is to be held in Southboro on February 26th.
Field Maintenance Coordinator’s Report:Mike Proctor reported that we need to go to the recreation department to determine field usage. An outline was made and passed out for mapping out fields for spring. Biggest changes were the flip flop of large fields. Upper fields, #6 offline for spring and #2 for U8 boys and girls offline for spring.
Goal safety discussed and a suggestion to use canvas bags filled with gravel that snap onto nets of goals will be explored by Mike. Mike would like to set a date to set up fields in the spring and get an announcement out to find volunteers to help.
Field Scheduling Coordinator’s Report: Ian reported that he has set up a meeting with Art to start the process of field scheduling.
Fundraiser Report: Joan Clowes and Bob discussed a NYSA kit to be sold at U-Save Sports. The kit would include warm-ups, soccer bag, sweatshirts, and t-shirts. U-Save would be in charge of selling the items and NYSA would get a percentage of the sale. There will be limited quantities kept in stock. Mark up will be 20%, which goes to NYSA. Joan and Bob will continue to talk with U-Save to keep the process moving. It was determined that we need to be pro-active in marketing the kit. It should be on the website and in the Stormwatch.
Equipment Coordinator’s Report:Mike reported that he has no new business.
New Business:There were summer camp and player development programs presentations by Joe Cummings of the Boston Breakers and Paul from MLS. After both representatives made presentation separately and left the meeting the board discussed each camp and PDP programs and took vote on which camp NYSA would like to sponsor. Angela motioned that we approve MLS as the summer camp for NYSA to sponsor. Darrell seconded it. All in favor.
It was decided that NYSA would explore implementing the Boston Breakers PDP for fall 2002.
Goalie clinics were discussed as filling in part of the time open and booked at Teamworks. The clinics would run for 5 weeks, open to all ages, split group’s age appropriately. Bob will get the information out to determine interest.
A letter was requested by the Town of Northboro to state our support for the town to purchase Field and Game complex/land. The board determined that there was no reason to not issue a letter of support. A vote was taken to write the letter. All in favor.
A discussion was held about what land may be available to develop for soccer fields. The land behind Rt.135 was looked at by Bob and Mike and will be looked into further. Not wetlands apparently. Bob will explore the possibility of leasing some of the state land in Westboro as some of the land may be in Northboro territory.
A discussion on adding to the registration fee for NYSA to pay for field maintenance was discussed. This will be discussed later once it is known what the recreation department plans are for the future field maintenance.
Carol moved to adjourn the meeting. John seconded the motion. All in favor.
Meeting adjourned at 10.32 p.m.
Kim Miller
Secretary