Meeting of August 21, 2003
Board of Directors Meeting
Northborough Fire Station
The meeting began at 7:00 p.m.
Board Members Present: Bob Kody, Mike Proctor, Don Miller, Mike Turpin, Janine Colleran, Darrell Lemmerman, Brain Lanciault, Angela Rose and Kim Miller.
Board Members Absent: Joan Clowes, Len Spencer, John Courtney, and Ian Wallace.
Guests: Mike Fratoni
Minutes: The June 2003 minutes were reviewed. Janine motioned to accept. Mike P. seconded. All in favor.
Secretary’s Report: Kim reported that the NYSA Special Olympics Unified team was in need of a new coach for the fall 2003 season. Kim is able to help with the team but unable to make the Sunday tournament dates. She will begin looking for a new head coach.
Revisions of the by-laws were discussed. Any changes that are to be made must be done a few weeks prior to the NYSA Annual meeting.
Kim reported that Denise Keller is interested in running for the position of NYSA secretary for the following year.
League Updates
Assabet: No report given.
Nashoba: Darrell reported that a packet of registrations were misplaced and there was a girls U10 team that needed to be placed in a league. Nashoba would not take the team as they stated it was too late. Assabet was considering allowing NYSA to place the team there for the fall 2003. NYSA is waiting for an answer. Discussion held on the other options for the team if Assabet does not work out.
Darrell stated that there were many roster changes for the Nashoba teams. Darrell sent out Nashoba meeting dates for coaches. He also discussed the score reporting system and the updates needed to make the process more efficient.
Treasurer’s Report: Brian reviewed the treasurer’s report for July 2003 and stated that NYSA is in good financial condition. Brian reviewed the expenses and revenues of the MLS camps. Brian is still waiting for a few additional checks from the MLS camps from Joan. Discussion held. Mike T. motioned to accept the report. Kim seconded. All in favor.
Registrar’s Report
Lower Registrar: Bob reviewed for John the registration numbers for U6, U7 and U8. The numbers were a little high and a new team may be created.
Mike Fratoni reviewed the revenues and expenses of the Jamboree. Bob thanked Mike and Joe Hamilton for all of their efforts in running a successful Jamboree for NYSA.
Upper Registrar: Janine reviewed the registration numbers for the U10-U14age groups for the fall 2003 season. The numbers were about the same as last year. Janine reported that she is juggling players from roster to roster due to requests and numbers of players on each team.
Janine reported that the waiver of fees for the Brossi and Dowd teams has been processed.
A discussion was held regarding moving players from one U14G team to another. The coaches need to have a discussion about the players being moved.
Coach Coordinator’s Report: Angela discussed the coaching clinics: times, dates, and age groups. The number of coaches attending the clinics for the U6 and U7’s were low. Angela will make more calls for the next clinics so more coaches will attend.
Travel Team Coordinator’s Report: Don stated that the email notification worked well as long as we had correct email addresses. Some of the email addresses on file were obsolete. Don made suggestions on how to correct this issue for next year’s travel team email notification process. This process was a lot less costly to NYSA.
Don stated that the travel teams are almost complete.
Don reported that the presentation of the scholarship awards went well. He
suggested that we continue the Rebecca Cormier Award for one more year as her
daughter will be a senior next year. Don also announced and explained to the students
that the “NYSA Presidents’ Scholarship Award” will be given
next year.
Don reviewed assistant coaches list. Don motioned to have the assistants approved,
Mike P. seconded. All in favor.
Referee Coordinator’s Report: No report given.
Field Maintenance Coordinator’s Report: Mike Proctor reported that the fields at Rt. 135 need to be bagged when mowed. Bob stated that NYSA needs to let Ally know the dates of when the fields need to be lined so the mowing can be scheduled at the correct time. Mike reviewed the conditions of the goals at each site. Mike stated that the sprinklers are working well although the timing unit had to be replaced.
Fundraiser Report: Joan stated that the Field of Dreams café will be closed on June 7th and open for June 8th. June 8th will be the last day the café will be open for the spring season.
Joan reviewed the registrations for the MLS camp. She has received four applications but expects many more in the next few weeks. Joan requested that we spread the word about the camp and that she will also get the information onto cable.
Equipment Coordinator’s Report: Mike reported that all of the rosters with the uniform needs have been received from John and Janine. The inventory status is good. Mike reported that he has enough new game balls for each team but will hold the distribution of the new game balls until next spring in lieu of the 25th anniversary game balls. Mike hopes to have enough 25th anniversary game balls by the NYSA coaches meeting.
Mike has the new coach’s shirts. All coaches who have attended a clinic will get a new NYSA shirt for free. All others will have to pay a fee for each shirt.
Field Coordinator: Kim, filling in for Ian, reviewed the field scheduling and PDO schedule.
New Business: Darrell provided his personal feedback on the MLS camps. The camps will be reviewed at a later date once more information has been gathered.
Bob stated that we need to select a date for the coaches vs. MLS instructor’s fundraiser. Bob will talk with Joan about the date and ticket sales.
Bob reviewed the website hiring options. Discussion held on all options. The board decided to pursue one company that would provide a personal assistant to creating and updating the new NYSA website. Bob will contact the company to start the process.
Mike P. suggested that we open the FOD the night of Sept. 20th for the fireworks at Rt. 135 during Applefest. Mike will discuss the situation with Ally.
Angela motioned to adjourn the meeting. Mike T. seconded. All in favor.
Meeting adjourned at 9:08 pm.
Kim Miller
Secretary