Meeting of January 13, 2003
Board of Directors Meeting
Northborough Town Hall
The meeting began at 7:19 p.m.
Board Members Present: Bob Kody, Mike Proctor, Mike Turpin, John Courtney, Angela Rose,, Len Spencer, Brian Lanciault, Janine Colleran, Kim Miller, Darrell Lemmerman,, Don Miller, Joan Clowes, Mike Proctor and Ian Wallace.
Board Member Absent: Mike Turpin and Carol Sexton.
Minutes: Joan motioned to accept November 2002 minutes. Janine seconded. All in favor. Joan motioned to accept December 2002 minutes, Angela seconded. All in favor.
Secretary’s Report: Nothing to report.
League Updates
Assabet: Janine reviewed the numbers for each team, Nashoba and Assabet U10-U14. Discussion was held regarding the teams that had low numbers. Bob will make calls to the coaches regarding potential players to be added to each team. Janine stated that she sent out emails with rosters attached to each coach to confirm which players are registered and to find out if any player not on the roster intends to play this spring.
Bob and Janine emailed all the Assabet coaches to see if they wanted to change divisions or remain in the same division. They are waiting for replies. Janine reported that the Assabet meeting is January 15th and registration deadline is the 25th. There is some flexibility if necessary.
Nashoba: Darrell reported that everything with the Nashoba league is fine. There is a meeting on January 19th that he will attend. Darrell needs team data to submit final team registrations at this meeting. Darrell reported that the older teams, U16 and U18 are all set.
Darrell also discussed the NYSA patch logo soccer ball. Darrell reviewed the prices per quantity ordered and suggested that NYSA order150 at $12.00 per ball. Discussion held. The board approved the purchase of 150 patch logo soccer balls for a total of $1800.00.
Treasurer’s Report: Brian reviewed the transaction report for December 2002. Future expenditures were discussed. The ending balance was noted. Kim motioned to accept the treasurer’s report, Ian seconded. All in favor.
Brian discussed the annual scholarships for Algonquin High School. A discussion was held on which scholarships NYSA will be offering this year and how much for each one. It was decided that three NYSA scholarships will be offered this year for $500.00 each. The three scholarships are the Cormier Scholarship, the Gregorzyk Scholarship, and NYSA President’s Award, Scholarship
Registrar’s Report: No report given.
Coach Coordinator’s Report: Angela reported that the kidsafe forms are up to date. Angela requested a spring 2003 coaches list to compare names and to see if any new coaches need to fill out a form.
Angela discussed coach’s clinics and stated that in the future NYSA should hire MLS not MYSA for coach’s clinics. The MLS clinics allow the coach’s to participate which is preferred by most coaches.
Bob and Angela discussed running spring coach’s clinics before the start of the season. Bob will talk to Teamwork’s regarding blocking out times to run the clinics. All coaches need to attend before the season starts. The target date is the end of March.
Angela will examine holding an “F” license course in place of the clinics for all coaches who do not have a license.
Travel Team Coordinator’s Report: Don reported that he is working on finalizing any player movement on all travel teams. The only teams that he is still waiting to hear from are McGill and Parker.
Don discussed the process of team selection notification and suggested NYSA consider email. NYSA could send the team notification by email with an attachment for players and parents to print out, sign and mail back. Discussion held. The board agreed on the concept but thought it was too soon to use this method for spring tryouts. Further discussion will be held on this topic for the future.
Don requested that anyone who has suggestions for improving the travel team tryout process to please email him with those ideas.
Referee Coordinator’s Report: Len Spencer reported that he posted four documents on the NYSA website in the referee corner. He requested that all board members take a look and provide feedback and suggestions.
Len reported that there are six new referees for NYSA. Len also stated that a referee course is being held in Westborough on March 3rd. Len discussed the referee recertification course and how they were told not to let game play if the goals are not anchored. The sandbags used by NYSA are okay.
Field Maintenance Coordinator’s Report: Mike and Bob reviewed the new field matrix. Len had worked on times and which age groups need each field per weekend day for games. The first games will have to start at 8:30am as opposed to 9:00am previous seasons. The changes to the fields were discussed. The plans to expand the back small field to a large field are in the works and almost completed. The target date for completion is spring 2004.
Don suggested sodding the new back field instead of seeding to expedite the process. Bob will look into this.
Field Scheduling Coordinator’s Report: No report given.
Fundraiser Report: Joan reported that the new sign for the Field of Dreams is delayed due to a family loss of the person who is making the sign. Joan discussed whether NYSA should continue ordering inventory for the NYSA items sold at U-Save. The backpacks are selling but the rest of the items are moving slow. The board decided to wait until after spring to make final decision.
Joan requested that sand and dirt be dumped in front of the garage door at the Field of Dreams. Once it rains, there is too much water and mud in that area.
Equipment Coordinator’s Report: Bob reported for Mike that new coach’s shirts are being ordered.
New Business: Bob reported that the winter clinics are going well. The footwork clinics sold out and the goalie clinic was almost full. Both were successful.
Bob requested again that articles and information be submitted to Mark Teehan for the Stormwatch. The board members agreed to try and revive the Stormwatch.
Bob stated that he will call Chris Santini to discuss website updates. Bob suggested that we invite Chris to a board meeting to discuss any website issues and ideas.
Darrell stated that he is working on a better system for score reporting for this spring and next year.
Bob suggested another NYSA spirit day this spring.
Bob stated that we will stay with the Rutland Nursery field maintenance program for spring 2003. A discussion was held on whether to hire them to cut the grass as well. Bob will discuss this option with John Schunder.
The U8 MLS coach assistance program was discussed. The fall program was successful. The board discussed expanding the MLS coach assistance program to the U10 Assabet teams.
The MLS/Coach fundraiser game was discussed and it was decided to switch this fundraiser to the spring beginning in 2004.
The MLS summer camps were discussed. Joan Clowes volunteered to coordinate the camps. The dates for the camps will be the same as last year; the week of August 11th for advance and the week of August 18th for U10 and under.
Joan motioned to adjourn the meeting. Angela seconded. All in favor.
Meeting adjourned at 10:16.
Kim Miller
Secretary