Meeting of June 2, 2003
Board of Directors Meeting
Algonquin Regional High School
The meeting began at 7:26 p.m.
Board Members Present: Bob Kody, Mike Proctor, John Courtney, Don Miller, Len Spencer, Joan Clowes, Darrell Lemmerman, Ian Wallace, Brain Lanciault, Angela Rose and Kim Miller.
Board Members Absent: Janine Colleran and Mike Turpin.
Guests: Scott Taggart, Denise Keller,Christine McGinnity and Ken O’Hara.. Scott, Denise and Christine individually expressed their thoughts and concerns regarding the coach selection process, the travel tryout process and the organization as a whole. Discussion held. Their thoughts and points were noted by the board.
Ken O’Hara, from MLS, debriefed the board on his work with the NYSA teams during the spring which included areas of strengths, areas for improvement, a future action plan, and testimonials from NYSA with whom coaches that he has worked.
Bob discussed the continuation of the PDO program. Discussion held. John motioned to bring back the program for the fall 2003. Kim seconded. All in favor.
The board discussed creating a new board position, player development coordinator. The Board agreed it would be a good addition to the board and a much needed position. The by laws would have to be changed by the October meeting. The information must be distributed to the coaches prior to the October annual meeting.
Minutes: The May minutes were reviewed. Len motioned to accept. Brian seconded. All in favor.
Secretary’s Report: Kim reported that the NYSA Special Olympics Unified team was a go for the fall 2003.
League Updates
Assabet: No report given.
Nashoba: Darrell stated that there were too many Nashoba games that had to be made up but that NYSA was in good shape overall. Darrell discussed the U18B teams that had too many cards issued to them. Three points were deducted from their overall standings due to the amount of issued cards.
Darrell reviewed the registration dates for the Nashoba league and team placement in the league. Darrell suggested that we place teams in higher brackets when in doubt as opposed to lower brackets. Darrell reviewed teams that qualified for MTOC and Nashoba Cup playoffs.
Treasurer’s Report: Brian reviewed the treasurer’s report for May 2003. Discussion held. Kim motioned to accept the report. Joan seconded. All in favor.
Registrar’s Report: John Courtney reviewed the numbers for U6, U7 and U8. John stated that Mike Fratoni and Joe Hamilton to chair the Jamboree on June 15th. John also stated that he reworked the volunteer report for U6-U8 from the registrations. There were 27 out of 160 registrations that had a checked box offering to volunteer for NYSA.
Coach Coordinator’s Report: Angela stated that she needs to determine the U10-U14 coaching needs. She needs to figure out the number of teams that exist before she can go back and ask previous coaches about coaching again this fall. Angela stated that she is planning coaching clinics this fall. Angela discussed developing a coach evaluation process for NYSA coaches. Discussion held. Angela will work on it.
Travel Team Coordinator’s Report: Don reviewed the travel tryout process and expressed that everything went smoothly. Coach selections for B and C teams were held. The following coaches were selected by the board.
U10B/B Andy Doyle U12B/B Liam Kearney
U10C/B Joe Hamilton U12B/G Greg Caldicott
U10B/G Eric Marcus U14B/B Mark Teehan
U10C/G Bob Seiple U14B/G Len Spencer
Don will contact all coaches to see if they will accept the positions.
Darrell requests to approve a player for his travel team, discussion held. John Courtney motions to move this player to Darrell’s team. Brian seconded. All in favor.
Referee Coordinator’s Report: Len discussed how late NYSA can reschedule make-up games. At this point, Len had not received any requests for make-up games after June 15th. Therefore he does not plan on scheduling any games after that date. Len will notify Mike P. which fields need to be lined for the scheduled make-up games.
Len stated that the sprinklers at the Rt. 135 fields were going off during the Saturday morning games. Mike Proctor will look into it.
Field Maintenance Coordinator’s Report: Mike Proctor stated that there was some goal damage at the middle school. Mike also will be tracking down some small goals that were ordered by NYSA which he believes are being held at the DPW.
John Courtney requested that we order benches for the sidelines of the game fields. Discussion held. Further discussion regarding this issue will be held in the future.
Fundraiser Report: Joan stated that the Field of Dreams café will be closed on June 7th and open for June 8th. June 8th will be the last day the café will be open for the spring season.
Joan reviewed the registrations for the MLS camp. She has received four applications but expects many more in the next few weeks. Joan requested that we spread the word about the camp and that she will also get the information onto cable.
Equipment Coordinator’s Report: No report given.
Field Coordinator: No report given.
New Business: Bob expressed many thanks to Mark Teehan for getting the Stormwatch out.
Bob stated that the expansion at the back of Ellsworth/McAfee field is almost done. Bob stated that the sprinkler system will be extended to that field. Seeding and fencing for the field will also be completed. The DPW will pay for the paving the asphalt.
Bob stated that NYSA needs to hire a director for the NYSA website. The board agreed. Bob will begin looking for a website director.
Joan motioned to adjourn the meeting. Angela seconded. All in favor.
Meeting adjourned at 10:45pm
Kim Miller
Secretary