Meeting of May 5, 2003
Board of Directors MeetingNorthboro Town Hall
The meeting began at 7:25 p.m.
Board Members Present: Bob Kody, Mike Proctor, Mike Turpin, John Courtney, Len Spencer, Brian Lanciault, Kim Miller, Darrell Lemmerman,, Don Miller, Mike Proctor Janine Colleran, Joan Clowes and Ian Wallace.
Board Members Absent: Angela Rose
Minutes: Joan motioned to accept April 2003 minutes. Mike T. seconded. All in favor.
Secretary’s Report: No report given.
League Updates
Assabet: Janine reported that there were 559 players registered for U10-U18, Nashoba and Assabet leagues combined. Bob suggests adding final registration numbers to the minutes every season to have a written record of it.
Online registration for NYSA was discussed. The cost to set up an online registration form would be about $3.50 per application. A discussion was held on the different options for online registration.
Bob announced that Chris Santini is no longer available to update the NYSA website. The board discussed options to keep website updated and current including hiring an outside source. A future discussion will be held to make a decision.
Nashoba: Darrell reported that Nashoba 2003-2004 calendar is available. Darrell is collecting scores and reporting them. Darrell discussed the problems that occurred with adding the U10 teams at the last minute. The teams were placed in weak divisions so the competition has not been great. Discussion was held on what to do to help these teams find competitive games this spring and what to do next year to avoid this situation.
Treasurer’s Report: Brian reviewed the transaction reports for March and April 2003. Discussion held. Mike T. motioned to accept the March 2003 treasurer’s report, John Courtney seconded. All in favor. John motioned to accept the April 2003 treasurer’s report. Joan seconded. All in favor.
Registrar’s Report: John reported that the registration forms are
out for fall 2003 and a blank registration form was sent to all coaches as well.
John will be placing forms at the library and the town hall recreation department.
John also has emailed coaches to gauge the level of interest in coaching again next year. John has received a few yes’s already.
John announced that due to his job responsibilities he is unable to do the Jamboree. No volunteers have stepped forward.
Coach Coordinator’s Report: No report given.
Travel Team Coordinator’s Report: Don reviewed all of the coaching applications. A discussion was held on each position. The board voted in the following coaches for each age group:
U10A Girls: Bob Solis
U10A Boys: Ian Wallace
U12MTOC Girls: Darrell Lemmerman
U12MTOC Boys: Mike Proctor
U14MTOC Girls: Eric Preusse
U14MTOC Boys: Bob Frazitta
Coaches for U10 must select from the first 18 players on the evaluation score
sheet. Coaches for U12 and U14 must select from the first 24 players on the evaluation
score sheet.
Don reviewed the standardized tryout format and process to follow on tryout nights.
Don also reviewed the letter to be sent to all players who had tried out. Discussion
held.
Referee Coordinator’s Report: Len reviewed the number of games played, rescheduled, and postponed. Len stated that flexibility is needed with this type of season. Len reported that he has been able to find referees pretty well.
Len reported that one referee quit after a Northboro game in which the parents on both sides were out of control. Len is handling the situation.
Len reviewed the nine scholarship applications received and he discussed the process used by the committee in making the decisions.
The winners of the scholarships are:
- Chris Mader-NYSA Presidential Award/Male
- Liz Sartori-NYSA Presidential Award/Female
- Amy Leveque-Rebecca Cormier Award
Len discussed whether the U7/U8 coaches should be allowed on the field to coach their players during a game. A discussion was held. It was decided that no coaches are allowed on the field for the U7/U8 games. In addition, coaches and fans will not be allowed behind the nets during the games. Substitutions were discussed for the U7/U8 and it was decided that the referees will stop the game at the six minute mark to allow either team to substitute at that point. Substitutions will also be allowed at the goal kicks, throw-ins and kick-offs.
Field Maintenance Coordinator’s Report: Mike stated that the fields are in good shape. Mike mentioned that Rutland Nursery is scheduled to come on May 13th to start the irrigation system and to take the heads off the backfield sprinklers so work can begin on the new back field.
Field Scheduling Coordinator’s Report: Ian reported that the fields will be closed for practices during the two weeks of tryouts. Fields will be available for make up games. Ian reviewed the field time allotted for make up games.
Fundraiser Report: Joan reported that the MLS summer camp brochures are being mailed. Joan reviewed the dates of the camps. Joan will be leaving some brochures at the snack shack and will be giving some to Ken O’Hara for distribution at his clinics.
Joan discussed that she is having a hard time getting volunteers to work the FOD. Some people have not showed up causing the snack shack to be closed on game days. The board discussed assessing a fee for those families who would prefer not to volunteer time during the season. This is similar to the fee assessed by football for those families who do not want to volunteer for the organization. This will be discussed further at the next meetings.
Equipment Coordinator’s Report: Mike reported that everything is all set with the equipment.
New Business: Bob stated that the Stormwatch will be mailed out next week.
Bob reported that the spring clinics are underway and going well.
Bob reported that the field expansion at the Ellsworth- McAfee fields has begun.
Bob requested that the board consider adding a new board position, Player Development, to handle training issues.
Kim. motioned to adjourn the meeting. Joan seconded. All in favor.
Meeting adjourned at 10:48.
Kim Miller
Secretary