Meeting of October 14, 2003
Board of Directors Meeting
Northborough Fire Station
The meeting began at 7:40 p.m.
Board Members Present: Bob Kody, Mike Proctor, Don Miller, Mike Turpin, Janine Colleran, , Brain Lanciault, Angela Rose, John Courtney, Ian Wallace, Joan Clowes and Kim Miller.
Board Members Absent: Darrell Lemmerman and Len Spencer.
Guests: Mike Fratoni
Minutes: The August 2003 minutes were reviewed. Joan motioned to accept. John seconded. All in favor. Joan motioned to accept the September 2003 minutes. Janine seconded. All in favor.
Secretary’s Report: Kim reported that the NYSA Special Olympics Unified team going well. The practices have begun and that the regional tournament was a success. The Special Olympic state tournament is scheduled for November 9th.
Kim stated that the MYSA affiliation is almost complete.
League Updates:
Assabet: No report given.
Nashoba: No report given.
Treasurer’s Report: Brian reviewed the treasurer’s report for September 2003. Discussion held. Kim motioned to accept the transaction report for September 2003. Joan seconded. All in favor.
Brian discussed hiring an accountant, Michael Geoghan, to review our accounts, finances, and taxes. Discussion held. The board agreed for Brian to go ahead and hire Michael. Brian will call and begin the process of working with the accountant.
Registrar’s Report:
Lower Registrar: John reported that there were no changes to the team numbers since the last meeting. John passed to Mike Fratoni all of the necessary documents, discs, and information needed for Mike to take over as lower registrar.
John reported that the spring 2004 registration has been distributed to kindergarten, first and second grades in the elementary schools. Registration forms as also at the library and town hall recreation department.
Mike Fratoni reported that he will have the walk in registration dates posted on the Lions Club sign in the center of town. Mike also reminded everyone that the NYSA Spirit Day was set for October 28th.
Upper Registrar: Janine reported no changes in the U10-U14 team numbers. Janine stated that the preliminary numbers for the Nashoba League are due by November 30th.
Coach Coordinator’s Report: Angela discussed a complaint about a coach. Short discussion held. Angela reported that there have not been any other complaints about this coach since the initial call. Angela will follow up.
Angela reviewed the coach’s clinics held for U6-U8 and stated that they were very successful and worthwhile.
Angela discussed the coach evaluation forms that she is working on and whether the form can be part of the new website. Angela will continue her work on the form and look into the website option with Bob.
Travel Team Coordinator’s Report: Don stated that he has some
concerns over the spring numbers for the GU14 teams. The numbers for the teams
are low. Don and Janine are looking into consolidating GU14 teams so that each
team has sufficient numbers to play.
Referee Coordinator’s Report: No report given.
Field Maintenance Coordinator’s Report: Mike Proctor reported that a small goal at the middle school is collapsing and needs to be removed. Mike stated that he will replace all welded/shaky small goals for spring 2004.
Mike reported that the sprinklers at Ellsworth/McAffee fields, Rt. 135, have been blown out for the winter. Mike stated that the new goals for the back upper fields are in.
Fundraiser Report: Joan reviewed the income and expenses associated with the Coaches/MLS fundraiser game. Joan is still waiting on a few coaches to turn in proceeds from ticket sales. Joan thanked the board members for calling coaches the week prior to the game regarding ticket sales.
Joan stated that there are ice packs available at the FOD for any player who may need one.
Joan reported that the discussions held with Coca-Cola did not work out. Joan is now talking with Polar who works with the Algonquin Booster concession. Polar will supply a new refrigerator and only require half the amount to purchase as Coca-Cola. .Discussion held. The board agrees with Joan to pursue the deal with Polar.
Joan reported that the staffing for the FOD is okay. Most teams are showing up when they have signed up to do so. Joan also stated that NYSA will be selling NYSA 25th anniversary balls at FOD.
Equipment Coordinator’s Report: Mike stated that he would like to set up at his house an NYSA “soccer store”. Mike will have set hours for pick up of items needed. Discussion held. The board agrees with Mike to go ahead and try out the idea.
Bob stated that the board needs to decide when to purchase new NYSA uniforms. The current uniforms will be unavailable after spring 2004. Discussion held. The board agrees to look into purchasing new uniforms in the fall of 2004 for the spring 2005 season.
Field Coordinator: Kim stated that she has received calls regarding changing practice times to shorter lengths to accommodate daylight savings. Discussion held. The board agrees to change the fall practice times for the last two weeks of October and the first week of November to 4:00-5:00 and 5:00-6:00. Ian will send out an email notifying the coaches of the change.
New Business: Bob reviewed the new MLS exchange program for the upcoming year. Bob discussed the benefit options NYSA will receive based on our camp numbers and signing up for MLS camps for summer 2004.
A discussion was held on whether to add a board position for a Player Development
Coordinator. The board decided to find a volunteer first who will take on the
responsibility of clinics, camps, and PDO scheduling. Then the board will vote
on adding the position once this is established.
Bob stated that NYSA will hold two indoor clinics this year. One clinic will be for 6-7 year olds and another for 8-9 year olds.
Bob reviewed the following dates and upcoming meetings:
October 30th, Annual Coaches Meeting
October 29th, “Early Bird” registration date
October 28th, and 29th, Walk in registration at Proctor School
Bob reviewed the list of candidates for board members for the year 2003-2004.
Bob thanked departing board members, Don, Darrell, and Kim.
Bob reminded the current board members to review the by-laws so changes, if needed, can be voted on at the Annual Coaches Meeting.
Joan motioned to adjourn the meeting. Angela seconded. All in favor.
Meeting adjourned at 9:15 pm.
Kim Miller
Secretary